Trợ Lý Hành Chính & Tài Chính

Viện Nghiên Cứu Y Khoa Woolcock

217

Hạn nộp hồ sơ :

27/10/2020

THÔNG TIN

VIỆC LÀM CÙNG CÔNG TY

CÔNG TY

MÔ TẢ CÔNG VIỆC

Administrative support:
· Assist to procure equipment and monitor the flow of equipment for Hanoi office;
· Ensure that all office equipment e.g. telephones, air conditioners, photocopier, fax, printer, etc. are maintained in good condition;
· Assist to office procurement such as seeking for suppliers and preparing quotations;
· Take care the online fixed asset management system and year end physical verification of assets;
· Ensure general office supplies (stationery, reception) are timely attained;
· Assist to send and collect letters and documents from/to the Hanoi office;
· Assist to maintain the filing systems of administrative documents;
· Assist to organize meetings, workshops, seminars and general office events;
· Assist to do interpretation and translation work to serve the project activities;
· Assist to provide logistics support (visa application, accommodation, air tickets, transportation, etc.) and maintain good communication with visitors, guests, counterparts, project staff, and consultants;
· Work with health insurance agency to update staff amendment and prepare payment orders;
· Take care of Leave Request system, daily check and lock data;
· Prepare administrative clearances submitted to partners regarding general affairs of Woolcock office;
· Assist to develop administrative guidelines, procedures, templates;
· Assist to recruitment process such as templating, advertising, making appointment with applicants;
· Assist to process service contracts and update to contract management system;
· Carry out other tasks assigned by the management team.
Financial support:
· Manage petty cash of Hanoi office and enter data of cash payment of Hanoi office into XERO;
· Assist to scan and maintain the filing systems of financial documents;
· Prepare electronic bank transfers under the instruction and control of the FM;
· Check supporting documents and register qualified dependents of staff for PIT reduction;
· Assist to carry out other financial activities as assigned.

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YÊU CẦU CÔNG VIỆC

Education:
· University degree in administration or finance or other relevant areas is preferred
Professional Experience:
· Preferably at least 1 year of experience in administrative/secretarial work.
Skills:
· Highly motivated, willing to learn, good team work, service-oriented and able to work under high pressure and within a limited time frame;
· Professional use of personal computer utilizing word processing, spreadsheet software programs (e.g. MS Office, MS Word, Ms Excel);
· Excellent communication skills;
· Good written and spoken English skills;
· Ability to focus and pay attention to details.

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