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Tổ Chức Phi Chính Phủ HelpAge International

293

Hạn nộp hồ sơ :

17/12/2020

THÔNG TIN

VIỆC LÀM CÙNG CÔNG TY

CÔNG TY

MÔ TẢ CÔNG VIỆC

Programme/project support
 Support the Country Director (CD) and Project Country Coordinator (PCC)
to oversee all activities of the assigned project to ensure the project
completes and meets the targets, indicators with high quality.
 Support the Country Director (CD) and Project Country Coordinator (PCC)
to oversee the maintenance of the Programme/project Team’s information
systems, both electronic and hard copies. Ensure to file dossiers as HAIV
regulation.
 Assist the HAIV Team in preparing and maintaining documents relating to
proposals and projects.
 Support the CD and PCC to liaise with the project and partners’ staff who
are associated with the projects.
 Check and ensure the correctness of narrative and financial reports from
project partners.
 Participate in and support the project team in the project’s trainings,
meetings, monitoring visits and advocacy, capacity building activities
 Be involved in proposal development processes.
 Assist in the preparation process of workshops or meetings of interests to
HAIV and participation as required.
Safeguarding responsibilities
 Preventing harm and abuse from our people, operations and programmes,
to anyone that encounters our work;
 Reporting all safeguarding incidents they see, hear, hear about or suspect,
using our internal reporting mechanism;
 Complying with all safeguarding framework policies and practices;
 Completing mandatory training courses relating to our safeguarding policy
framework and comply with HR vetting procedures.
 Reducing the risk of harm and abuse in the field;
 Involving communities in the design of programmes and complaint response
mechanisms, be responsible for implementation and review;
 Attending specialist field training on safeguarding as required;
 Maintaining maps of support services for survivors;
 Receiving and responding to complainants/survivors and ensuring that no
further harm is done, following a survivor-centred approach, using the
principles of psychological first aid, and signposting to relevant local
services as needed
Admin and Account/Finance support
 Maintain and administrate the office petty cash account, advance and settle
for project’s trip. Ensure the correctness of financial records.
 Be responsible for the cashiering function, ensuring the all banking is
undertaken promptly and bank records are up-to-date and accurate.
 Maintain the accounts for all payments made in the HAIV office, making
payments and liaising with staff and suppliers as necessary.
 Support the FAM/FAO to produce project financial reports, project budgets
and forecasts as required, including the detailed budget sheets (DBSs).
 To ensure that financial dossiers and supporting documents is compliant
with HelpAge & donor requirement
 Support FAM/FAO in Tax and Insurance works.
 To support the work of audits as assigned
 Ensure that all office equipments e.g. telephones, air conditioners,
photocopier, faxes, printers, etc. are maintained in good conditions regularly
 Support FAM/FAO in all procurement works in compliance with the
Procurement Policy
 Responsible for running errands and ancillary purchases e.g. Mailing &
Courier, Banking services, Utilities payment. Update the asset and inventory
list.
 Facilitate visitors transportation to the hotel, airport and meetings
 To perform other tasks assigned PCC or FAM.

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YÊU CẦU CÔNG VIỆC

Good knowledge on research methodology E
Familiar to data collection methods and tools E
Skill in data analysis tools E
Experience of basic office administration E
Reliable and trustworthy particularly in dealing with confidential matters E
Systematic and organised approach to work with the ability to multi task E
Culture awareness and sensitivity; communication and facilitation skills E
Organisation and work planning skills E
Able to travel to project sites on a regular base E
Standard knowledge on financial issues E
Skill in preparing and maintaining accurate accounting records, financial
statements and budgets E
Skill in maintaining and updating filing systems E
Strong IT user skills including knowledge of spreadsheets E
Skill in cash management (cashiering and cash transaction) including cash
disbursement and cheque payments E
Intermediate or above level of English E
A commitment to: working to our values, safeguarding, equal opportunities,
respect and dignity, health and safety and data protection policies E
Good training and facilitation skills D
Experience in working with older people D
Experience in and have a good understanding of development issues, with an
active interest in promoting an inclusive and intergenerational approach D
Basic knowledge of current international accounting, procedures D
Experience in community-based disaster risk reduction (CBDRR) and climate
change adaptation (CCA) fields. D
Being awareness of age, gender and disability issues. Experience in inclusion of
age, gender and disability issues in the communication job

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QUYỀN LỢI

Salary scale : 420 USD per month (full-time, gross) (Equivalent: 9.7 million VND per month)
Benefit : Provident Fund (10% of base salary) and Social, Health and Unemployment Insurances

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