Cán Bộ Hành Chính

Bộ Ngoại Giao Và Thương Mại Úc (DFAT)

293

Hạn nộp hồ sơ :

21/12/2020

THÔNG TIN

VIỆC LÀM CÙNG CÔNG TY

CÔNG TY

MÔ TẢ CÔNG VIỆC

• Manage arrival and departure of Australian diplomats and family members. including
arranging visa/temporary residence cards and clearance of personal belongings.
• Prepare welcome kits for new diplomats and their families arriving at or departing Ho Chi
Minh City, including relevant documentation, water delivery, and other arrangements.
• Manage ongoing protocol, visa and administrative matters for Australian diplomats, expat
local staff and visiting Australian officials including arranging and assisting with diplomatic
orders and clearances.
• Assist with logistical and administrative support for high level official visits to Vietnam,
including arranging airport facilitation, assisting with arrangements for accommodation and
protocol and liaising with counterparts as required.
• Arrange official domestic and international travel for diplomats, Consulate staff and official
visitors, including flights, accommodation and visas.
• Maintain a register of corporate rates at hotels in Ho Chi Minh City.
• Manage ongoing administrative tasks including ordering stationery, printer consumables,
restocking first aid kits, etc.
• Arrange office spring cleaning including liaison with external cleaning contractor, seeking
internal approvals for costs, and establishing small roster for supervision.
• Reconcile mileage/petrol consumption records for official vehicles and manage relationships
with fuel service provider.
• Organise newspaper and magazine subscriptions.
• Act as relief Property Officer and Cashier as required.

Xem Thêm

YÊU CẦU CÔNG VIỆC

Sound English and Vietnamese language skills.
• Experience providing administration support in an office environment.
• Demonstrated experience liaising with local government and/or local authorities.
• Relevant experience assisting high level visits, particularly by government officers is highly
desirable.
High level verbal and written communication skills in English and Vietnamese languages.
• Ability to work well with internal and external stakeholders.
• Experience working with local Vietnamese authorities is highly desirable.
• Strong interpersonal skills and the ability to maintain high standards of client service.
• Ability to prioritise workloads and achieve accurate and timely results.
• High level of organisation and time management.
• Ability to work in a team.

Xem Thêm