Administrative and Accounting Assistant

Kham Pha Consulting Limited

Hạn nộp hồ sơ :

31/12/2025

THÔNG TIN

VIỆC LÀM CÙNG CÔNG TY

CÔNG TY

MÔ TẢ CÔNG VIỆC

To complete our development, we are looking for a motivated Administrative and Accounting Assistant to support our daily operations starting 22nd December 2025. Working closely with the accounting firm and sales team, you will help to ensure smooth financial and office management processes.
Main responsibilities:
Administration and sales
● Manage and monitor contracts with partners across Vietnam (hotels, transport companies, activities, airlines, etc.).
● Review and update company contracts, including payment terms and conditions.
● Maintain and update the supplier database with yearly rates and information.
● Ensure accurate filing and tracking of all contracts and administrative documents.
● Communicate with potential and existing partners (by email, phone, or in person) to maintain strong relationships.
● Prepare administrative documents as required by shareholders, suppliers, and guides.
● Organize, follow up, and confirm bookings for clients.
● Provide executive support to directors and managers (reporting, translation, administrative assistance, etc.).
● Prepare and maintain reports and documentation related to suppliers and operations.
● Support company directors and management with ad hoc administrative or operational tasks.
● Participate in meetings with shareholders and partners when required.
● Contribute to company events and team activities as needed.
Accounting support
● Serve as the main point of contact between the internal team and the external accounting firm.
● Collect, verify, and forward invoices, receipts, and other financial documents to the accounting firm on time (bank statement, invoices, VAT invoices, contracts, etc.)
● Ensure all supplier and client invoices are properly recorded, classified, and archived.
● Monitor payment deadlines and assist with bank transfers or payment requests when needed.
● Assist in the preparation of financial reports and budget monitoring as requested by the directors.
● Maintain and update the database of suppliers and clients with accounting and payment information.
● Ensure compliance with company financial procedures and internal controls.
● Coordinate with suppliers and travel guides for payment confirmations or supporting documents.
● Assist with administrative tasks related to tax documents, contracts, or company audits.
Human resources
● Maintain and update the database of guides and drivers.
● Assist with guide recruitment, contracts, and document verification.
● Coordinate guide assignments and service confirmations.
● Collect and manage feedback on guide performance.
● Ensure timely payments and accurate reporting to the accounting firm.

Xem Thêm

YÊU CẦU CÔNG VIỆC

● Gain hands-on experience working closely with the co-founders (French expatriates) in a dynamic, international-standard environment.
● Develop skills in business development, including partner relations and market growth strategies.
● Build expertise in project management, from planning to execution.
● Strengthen your abilities in management reporting, data analysis, and performance monitoring.
● Enhance cross-cultural communication and problem-solving in a fast-paced, small-company setting.

Xem Thêm

QUYỀN LỢI

● Vietnamese contract following Vietnamese Labor Regulation.
● Salary negotiable depending on experience and degree (from
10.000.000VND/month); salary may change over time within the company.
● 40h/week + 2 days off a week on Saturday and Sunday.
● 12 days off/year + Vietnamese public holidays.
● Probation time: 3 months.
● Internship is also possible.

Xem Thêm

Video/Ảnh mô tả